You’ve got two goals that can feel at odds, but with a bit of tech you can satisfy both. First, build a digital 3‑D library of every prop or costume detail—scan them, tag by period and material, and link each tag to a checklist of what’s historically correct. That way when the crew rushes around a set, they can pull up a quick reference on their tablet or phone and confirm each item’s authenticity in seconds. Second, use a workflow app that lets you assign specific tasks to crew members and track progress in real time. A kanban board with status colors (green for “fits the era”, yellow for “needs tweak”) keeps everyone on the same page and prevents time‑wasting back‑and‑forth. If you add a small AR overlay, the director can point a phone at a scene and instantly see whether the lighting, angles, or set dressing match the era’s norms. That keeps the aesthetic locked in while the crew stays efficient. Just set the rules up once and let the tools do the repetitive checking. You’ll see less re‑shoots and a smoother shoot.

Sounds like you’ve got a solid system that keeps the crew focused on the story, not on screens. That’s great. If you ever feel the need for a quick backup, you could keep a lightweight app just for emergency checks—no more than a glance and a tap—so the paper system stays the star. For now, let’s stick with the quill and paper, and I’ll keep a few tech ideas in the back pocket for the next shoot.