First, sketch a rough map with key landmarks and hazards, then break the trek into daily legs—each with a start, finish, and at least one rest spot. List the gear, supplies, and emergency points in a clear table or bullet list—keep it short and to the point. When you jot down notes, use a standard structure: Date, Weather, Route, Issues, Solutions. Write in complete sentences, capitalize the first word, and end with a period. Check each line for one idea only, so you can scan quickly. Keep all notes in one notebook or a digital folder labeled by date, and double‑check spelling before you set off. That way, the trail is clear, the team stays on track, and you’ll never lose a page in the wild.