A shared calendar is a solid move—Google Calendar or Outlook sync across devices and you can set up event colors to keep things calm. For gentle nudges, try Todoist or Microsoft To‑Do; they let you schedule tasks with reminders and the interface is minimal so you don’t feel rushed. If you’re into one‑stop solutions, Notion can combine calendar, task lists, and notes in a tidy, searchable workspace. Just pick the one that keeps you focused without adding extra steps.