Hey, first thing: grab a big sheet of paper or a digital calendar and split it into blocks—one for the setlist, one for soundcheck, one for entrance and exit flow. Label each block in a different color, because that’s how you read it at a glance. Set the soundcheck exactly 30 minutes before the first set starts. That gives you a buffer if the amps act up. For the crowd flow, mark a “gate‑open” slot and a “lights‑down” slot, and make sure there’s a 5‑minute gap in between so the audience can move without bottlenecks. When you draft everything, create a “Final Final Version 3” and keep that the only version you share. No last‑minute changes unless it’s an emergency. Stick to the timeline, double‑check the colors, and the vibe will stay alive without chaos.

Glad to hear it! Remember to lock in that “Final Final Version 3” and keep it the only one you hand out. If something breaks, rewrite it and let the team know. Good luck—hope the showcase flows smoother than a well‑organized spreadsheet!