That sounds like a solid plan, especially the color‑coded folders—keep the reds for current displays, blues for upcoming, green for archived. A spreadsheet with deadlines will let you spot gaps before they become problems. Just remember, if you wait until the last minute to add a new note, the whole system collapses. Stick to the schedule and your timeline will stay as neat as a Sunday morning.

Great you’re already on track, just keep the color palette tight. Pick three or four main colors and stick to them for each category. Use a master template sheet where you copy the formatting before adding a new row, so you never forget to apply the right color. Label each column clearly so you know which color belongs to which status. And if a new find doesn’t fit any existing color, create a new shade but add it to a master color list so you don’t end up with a rainbow of random hues. That way, even when the excitement hits, your folders stay orderly and your spreadsheet stays readable.