I start with a single page of color‑coded buckets, each block a milestone. I set the dates, add a quick status column and a small “next step” note. Then I push the sheet into a shared drive so everyone can see the traffic lights. At the first stand‑up I ask, “Who’s ready to sprint? Who’s stuck?” If someone misses a milestone I’ll quietly adjust the timeline but also invite them to a retro chart contest to keep morale up. The trick is to keep the spreadsheet as clean as a coffee‑free morning—no surprises, just data you can trust.