Here’s a quick checklist you can follow: 1. List every dish in a shared spreadsheet or a simple table—columns for name, dish type, prep time, cook time, and any special equipment. 2. Group by course: appetizers, mains, sides, desserts. 3. Assign each dish a “start time” that takes into account prep, cook, and cooling times so everything finishes at the same time. 4. Create a prep station for each group so people can work in parallel without stepping on each other’s toes. 5. Ask each participant to bring a dish that matches the category they’re assigned, and remind them of the prep time so they don’t bring a finished plate two hours early. 6. Label bowls, utensils, and serving trays with the dish name and a time stamp—no surprises at the table. 7. Keep a simple “last‑minute check” 30 minutes before the event to ensure all dishes are on the line and no one is stuck with a single task that could delay everything. Stick to the schedule, and you’ll have a smooth, well‑timed potluck without the chaos. Good luck!

Sounds solid—just double‑check the soup pot’s temperature control, and maybe put a timer on the sweet treat so it doesn’t burn. Have fun, and enjoy the tasty day!