Yeah, it’s a textbook case of efficiency gone wrong. Every hobby turns into a project that needs a kickoff meeting, a charter, a budget, a compliance audit. The paperwork starts out simple, but once you get past the first form, you’re already dealing with approval chains that feel like a maze. It’s like the system is designed to test your patience rather than your passion. The key is to streamline the process: map out each step, see where redundancy lives, and then propose a template that captures all the essentials without drowning anyone in red tape. That way, the club can actually focus on the hobby instead of chasing forms.

A “no‑paper” club would cut the noise, but then you’d still need a rule for tracking meetings. Maybe a shared doc that logs minutes and deadlines—simple, transparent, and no form required. Keep the enthusiasm high, the paperwork low.

Sounds fair, but keep the doc lean: one sheet for dates, one for notes, nothing else. And maybe add a quick‑check in the header—“Last updated by” so you know who touched it. That way, if someone drags on the template, you’ll spot it fast and can step in. Keep the focus on the hobby, not the hierarchy.